Since January 1, 2025, electronic invoicing has been mandatory for B2B transactions in Germany. Companies doing business with other companies are now required to issue and receive e-invoices in standardized formats such as XRechnung or ZUGFeRD.
This legal change brings new challenges—especially for facility management—but it also creates valuable opportunities to streamline processes.
The Role of CAFM Software
Computer-Aided Facility Management (CAFM) systems are designed to support the management of buildings and technical infrastructure. But their capabilities go well beyond that.
Modern CAFM solutions are increasingly integrating e-invoicing functionality, creating a seamless link between technical operations data and financial processes.
For example, many CAFM systems now offer dedicated e-invoicing modules, enabling companies to process and generate both incoming and outgoing invoices in standardized formats like ZUGFeRD and XRechnung.
These features not only help ensure legal compliance, they also boost efficiency in financial operations.
The Benefits of Integration
Embedding e-invoicing functions within CAFM software delivers a range of benefits:
- Invoices can be automatically captured, verified, and linked to the relevant orders—reducing manual effort.
- Digital processing shortens the time from invoice creation to payment, improving cash flow.
- Electronic archiving ensures complete, audit-ready documentation.
- Standardized formats and automated validation tools support full compliance with legal requirements.
Since the start of this year, working with e-invoices should already be part of everyday business for most companies. But if your processes have only been minimally adjusted, you could be missing out on a lot of potential.
Modern CAFM software offers much more than just basic compliance. It can make invoice handling, cost control, and documentation dramatically more efficient—delivering real value across the organization.
Now is the perfect time to take a critical look at your current workflows and fully embrace the opportunities that digitalization offers.
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Picture: speedikon FM AG
